As the hirer of the hall, you have multiple responsibilities and obligations as documented in our terms and conditions.
You are responsible for the behaviour and health and safety of your guests
We recommend some advanced planning to make sure things go well:
Please download our ‘User Guide‘ for more details on how to prepare to use our Hall.
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List of attendees |
Make sure you have a list of invitees and their contact details so that you can check off who attends. This could be required if you must evacuate the hall or if you have an infectious disease incident. |
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Assess potential risks |
You must make your own assessment of the potential risks (things that could go wrong) and have a plan to manage them. |
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Delegate responsibility |
In the unlikely event of something going wrong, it will be easier to manage if you have a plan and have delegated some of the work to your team!
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Appoint and brief your ‘Fire Marshalls’ |
In the event of a Fire you must have a plan to evacuate the building. You must: 1. Appoint at least 1 Fire Marshall per 50 guests to OWN the plan. 2. Brief them on the plan ‘In the event of a Fire’ see ‘In the event of Fire‘) |
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Have a clear plan |
Make sure the responsible person has the right information to act, for example:
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Look after Vulnerable people |
Hirers have a duty to safeguard vulnerable users of the Hall and its premises, and those who may come into contact with vulnerable users. 1. Ensure you have appropriate clearances and child and/or vulnerable user protection policy. 2. Ensure children and vulnerable adults are supervised at all times. 3. Know who to contact for help with a Safeguarding concern |
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Ensure Food Safety |
If you or your caterer are preparing, serving, or selling food, you must observe all relevant food health and hygiene legislation and regulations. Some guidance is on display in the kitchen. Consider having someone qualified in Level 2 Certificate in Food Safety and Hygiene to provide advice and expertise during the preparation and serving of food. |
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Bouncy Castles |
Bouncy Castles are great fun but as with any physical activity there are risks and hence, they do require appropriate supervision and control. You should:
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