Contact

clientsite.uk

Using the hall

How do I send my file to you?

Please send a single file no larger than 100Mb.

Most email clients limit the size of attachments to no more than 20 or 25Mb.

You can email small files to:

bookings@beechvillage.org.uk

For larger file you will need to use a tool like WeTransfer or a file sharing tools like Microsoft OneDrive, Googledrive.

Please allow plenty of time to send the file to us.

What format of digital file do you require to use the screen in the entrance hall?

For the large screen in the entrance hall you shoud create a single digital file:

  • Landscape format with an aspect ratio of 1920 x 1080 (16:9)

For the small screen in the lounge/bar area:

  • Portrait format with an aspect ratio of 1920 x 1080

We can process most file formats eg PPT, MOV, JPG and PDF.

We request you limit the size of the file to a maximum of 100Mb.

How to use the screen in the entrance hall?

If you have booked one of our packages you are welcome to use our digital signage system. The system includes:

  1. The large TV screen in the main corridor
  2. A smaller monitor in the lounge bar area
  3. Software to schedule the display

For example, you might want to show a static welcome page, a table plan or a scrolling selection of family photographs.

You will need to provide us with the material one week in advance.

You will need to provide us with:

  1. A Powerpoint, pdf or .mov file containing the material you wish to show, at least 7 days in advance of the hire date.
  2. By default, we will schedule your material so that it appears on the screen during the hours you have booked the Hall. If you only want it to show for a specific period of time, let us know.
  3. If you provide a multi page PDF or PPT file, each page will appear for 5 seconds by default. This can be adjusted if you let us know how long you want each page to appear for.

Please note:

  1. The TV screen is managed remotely by us and you will not be able to make any changes on-site.
  2. There is no provision for sound on this system.
  3. It is your responsibility to ensure that you have the appropriate approvals to use the material you send us. This may include copyright or a licence for images, and permission from people appearing in the pictures (or, where applicable, their parents or guardians).
  4. To deliver this service, we will upload the file you provide onto the platform of our service provider, Yodeck. We will delete all your materials from the platform shortly after your event