For more details on our Terms and Conditions please see our Legal section:
Hall hire
How do we pay?
We accept:
- Bank transfer
- Payment to: Beech Village Hall: CAF Bank Ltd,
- Sort code: 40-52-40
- A/C no: 00010609
- Please reference invoice number
- Paypal
- Please log into your HallMaster Account and select the Paypal icon next to the invoice.
Our payment terms are:
- We require either a Security Deposit or a part payment to confirm the booking.
- The residual hire charge is due 30 days before the event.
- Please note cancellation fees apply for cancellations within 30 days of the event
- Booking is subject toour terms and conditions please see below under legal.
Our details:
Charity registration : 301738
VAT registration: 937 6019 08
Who is responsible for Health and Safety?
As the hirer of the hall, you have multiple responsibilities and obligations as documented in our terms and conditions.
You are responsible for the behaviour and health and safety of your guests
We recommend some advanced planning to make sure things go well:
Please download our ‘User Guide‘ for more details on how to prepare to use our Hall.
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List of attendees |
Make sure you have a list of invitees and their contact details so that you can check off who attends. This could be required if you must evacuate the hall or if you have an infectious disease incident. |
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Assess potential risks |
You must make your own assessment of the potential risks (things that could go wrong) and have a plan to manage them. |
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Delegate responsibility |
In the unlikely event of something going wrong, it will be easier to manage if you have a plan and have delegated some of the work to your team!
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Appoint and brief your ‘Fire Marshalls’ |
In the event of a Fire you must have a plan to evacuate the building. You must: 1. Appoint at least 1 Fire Marshall per 50 guests to OWN the plan. 2. Brief them on the plan ‘In the event of a Fire’ see ‘In the event of Fire‘) |
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Have a clear plan |
Make sure the responsible person has the right information to act, for example:
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Look after Vulnerable people |
Hirers have a duty to safeguard vulnerable users of the Hall and its premises, and those who may come into contact with vulnerable users. 1. Ensure you have appropriate clearances and child and/or vulnerable user protection policy. 2. Ensure children and vulnerable adults are supervised at all times. 3. Know who to contact for help with a Safeguarding concern |
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Ensure Food Safety |
If you or your caterer are preparing, serving, or selling food, you must observe all relevant food health and hygiene legislation and regulations. Some guidance is on display in the kitchen. Consider having someone qualified in Level 2 Certificate in Food Safety and Hygiene to provide advice and expertise during the preparation and serving of food. |
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Bouncy Castles |
Bouncy Castles are great fun but as with any physical activity there are risks and hence, they do require appropriate supervision and control. You should:
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Can we use our own caterer?
Yes. The hall is a very versatile space and we have hosted many caterers in our kitchen and also a variety of food trucks outside our hall.
If you need help finding a caterer please check out our list of wedding and party suppliers:
What equipment does the kitchen have?
The kitchen can be hired along with the Main Hall. It has a large serving hatch with a warming cupboard beneath to enable fast and easy service to the main corridor. The kitchen is of a ‘commercial’ standard with:
- A recently fitted double oven
- Large induction hob
- Two fridges Freezer
- Commercial dishwasher
- Microwave
- Hot water heater for tea/coffee
In addition, we have up to 100 place settings of crockery and cutlery available for hire.
Please note:
- If you or your caterer are preparing, serving, or selling food, you must observe all relevant food health and hygiene legislation and regulations. Some guidance is on display in the kitchen.
- Consider having someone qualified in Level 2 Certificate in Food Safety and Hygiene to
provide advice and expertise during the preparation and serving of food. - Children should not be allowed in the kitchen.
Help with Bouncy Castles, caterers and cake?
Do you need help with finding local suppliers of Bouncy Castles, and other party supplies?
Try our list of local Party suppliers for ideas.