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Hall hire

Can we use the village green?

Hirers are welcome to use the village green and play equipment on a non-exclusive basis.

The Village Green is a large, gently sloping quiet space surrounded by mature hedges and trees. Laid mainly to lawn with a recently installed children’s play areas in one corner.

Please note:

  1. All children must be supervised by an adult at all times
  2. Noise and disturbance must be kept to a minimum
  3. Consumption of alcoholic drinks must be confined to the Hall and patio unless prior permission has been given by the Bookings Manager
  4. The hirer understands that members of the public will continue to walk across the Village Green and use the play equipment
  5. No unauthorised OUTDOOR MUSIC, lighting of FIREWORKS or flying of DRONES is permitted on the Beech Village Hall green.

Who provides the tools and materials for tidying up?

We provide the tools (brooms and brushes). These are stored in the cupboard at the end of the corridor.

We also provide:

  • Bin liners
  • Toilet rolls
  • Kitchen cleaners

We do not provide:

  • Toilet cleaners

Do we have to take our rubbish offsite?

Yes. We do NOT have facilities to process waste and ask our hirers to remove all of their waste.

Cleaning: The hirer is responsible for ensuring the facility is tidied after the event. All RUBBISH must be taken off-site and not left in wheelie bins. All floors are to be swept clean. The kitchen and bar areas to be clean and tidy. Toilets checked for cleanliness before final vacation. Cleaning equipment can be found in the cupboards to the right of the Ladies Toilet entrance door. A charge may be levied if these requirements are not met.

Do we have to clean up after the hire?

Yes. We ask hirers to allow extra time to ensure the hall is clean and tidy at the end of the hire ready for the next hirer.

Cleaning: The hirer is responsible for ensuring the facility is tidied after the event. All RUBBISH must be taken off-site and not left in wheelie bins. All floors are to be swept clean. The kitchen and bar areas to be clean and tidy. Toilets checked for cleanliness before final vacation. Cleaning equipment can be found in the cupboards to the right of the Ladies Toilet entrance door. A charge may be levied if these requirements are not met.

Is there a limit on the volume of music?

As we are located in a quiet and peaceful village with close neighbours we specify a maximum noise level in our terms and conditions.

  1. We ask that windows and external doors are closed when loud music is being played inside the hall.
  2. We prohibit the playing of music outside of the hall without our express permission.

We have a number of system to help monitor and control noise levels:

  1. A sound decibel meter to enable hirers to understand the noise level in real time
  2. A noise monitoring service provided by Minut that records the noise level in the hall. Please note that we do not record conversations. Please use this link for the Minut privacy policy
  3. A noise limiting system. The noise limiter has two parts”:
    1. A ‘traffic light’ display in the main hall. The light flash orange as the noise level nears the limit and red when the limit is exceeded
    2. A power cutout to the main hall when the noise limit is exceeded for more than 10 seconds.

How to use the sound system?

The easiest way to use our sound system is via a Bluetooth connection.

  • You need to be in the far right corner of the main hall to connect

 

  • Press the button indicated to start Bluetooth:
  • You should connect your phone/laptop to the device named ‘WP225’
  • You will then be able to play music from your phone/laptop and also control the volume level.

Please note:

  • Connect to our wifi first to improve streaming
  • You will need to keep your bluetooth device within range of our amplifier

Alternatively, you can connect by cable:

The Bluetooth connection box and the box beneath it also have sockets to connect via:

3.5mm jack

3 pin XLR microphone plug:

Or HDMI:

How to use the main hall Audio Visual System?

Please review our BVH Audio Visual system user guide